Task – 1
Organisational goals & Objectives
The organisation chosen here is Tata Advanced Materials Ltd, an aerospace company. The company is in India young and growing and has set the following targets. The company expects to become a primary supplier to major aerospace companies in 5 years period. This means that it got to achieve international reputation and skills needed to acquire this growth in a short period. The present management style has a taste of autocracy i.e. most for the decisions are made at the top level and conveyed to the bottom for implementation. The working relationship between the upper levels and lower levels are not smooth and there is resistance to change. The lower level employees in the organisation has been told what to do and they expect to be told precisely every time which in turn makes them reluctant to make any decisions. As the company is performing in a manufacturing industry its top level managers are increasingly being aware of the changes required in the management style. The contract management aspects which require skills like organising, co-ordinating and controlling have to be nourished. The employees in the company are being trained inside and outside to enhance their skills in these aspects. Motivation form the managers to the employees have to be raised so that they are able to deliver the expected results. The company is intending to become a learning organisation by following the principle outlined by Pedeler et al
“A learning organisation is one which
- Has a climate in which individual members are encouraged to learn and to develop their full potential
- Extends this learning culture to include customers, suppliers and other significant stakeholders.
- Makes human resource development strategy central to business policy
- Is in a continuous process of organisational transformation”
(Pedler, Boydell and Burgoyne 1988)
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Own Goals and Objectives
The goals and objectives while working for any company is to learn and grow with the company. There has to be sufficient freedom to make decisions and implement them. Self development through constant training programmes for learning leadership skills is an important objective because it is most important skill necessary in the future. To reach up to a middle level management position in five years time is a major objective. Project management profile in the job is areas of particular interest, as this subject is were the company is going to need more skills.
Personal and management skills
Leadership skills are important from a personal and management perspective and are very important for career progression. “Leadership is defined as encouraging and inspiring others to give their best. The leader must gain commitment and cooperation, get things moving so that plans become action and make the bet use of the talent available”(Study pack for advanced professional development, London college of professional studies p23). A transformational form of leadership is the best method to unify the objective of personal goal and company objective as this require the “leader to inspire his team constantly with a shared vision of the future” (Johnson D W, 1991, Page 176).
Project management skills are very important from the company perspective and developing this through external coaching and continual development by way of joining professional bodies is an objective of the company. An important aspect of this goal is the time management in which the planning, organizing, implementation, monitoring and controlling and evaluation skills are important. These skills will enhance any individual’s project management skills and are important from the company perspective to have better control of its management.
Staff motivational skills for the managers will give the individual important skills in bettering his career prospects and also the company to become a constant learning organization giving motivation to its staff.
TASK – 2
Strengths and weakness
My time management skills are rather weak I realise that this aspect is of particular importance in the contract management process. Particular stress needed to be put into time management since when doing business with international companies this is particularly important.
My prioritisation of tasks is really good. I have been able to manage resources adequately and select the tasks which are urgent and important. Planning is done properly to complete the projects in given time schedules.
I am a believer in delegation of work and the associated responsibilities. It is very important to have any work partitioned properly and given to the subordinates as this will help in improving the management of the work and the flow. I have always managed to delegate the work to subordinates and colleagues and to manage proper output within completion time.
Effective communication is a very important skill I am lacking. I understand its importance is all aspects of life not only work related. Effective communication needs to be built up so that I can become an effective leader and motivator.
I believe that I have effective negotiation skills. Negotiation with a win- win approach is very important in all aspect of life because the other party should also have satisfaction from the dealings. This is required in contract management and from the company perspective an employee with a win-win approach to negotiation is very valuable.
I am having essential leadership skills and believe in transformational leadership style. I try to inspire the subordinates and colleagues of the team and try to invoke a shared vision of the outcome. I believe that leading and guiding from the front is not necessarily the answer to leadership and that guidance, mentoring and effective communication is very important in leadership.
Motivating others come hand in hand with leadership and communication. An effective leader should be an effective motivator also. Motivation doesn’t come just be communicating. It has to be practiced in all methods of doing the job. I believe that by motivating others it is possible to get more output. This is the reason why I give more stress to delegating important jobs as this will motivate them to perform at a higher level.
Team building skills are very complex and don’t come inborn or with short training. This is an important aspect to be learned over a period of time and through constant learning. My present skills are rather inadequate in managing teams with complex projects as this requires constant monitoring and evaluation of the objectives correction of course and effective team leadership skills.
TASK – 3
Many skills are necessary to be learnt and practiced in life especially when working for organisations which are demanding more and more output from its employees. From a personal perspective it is important to understand the areas of strengths and weakness and try to improve where I am weak and build upon the areas where I am strong. From the company perspective where it wants to delegate the works and motivate the staff to take decisions on their own, it is important to have employees with good interpersonal skills having sufficient levels of motivation, team building qualities, leadership and communication. In the management of projects the company again requires people with contract management skills.
Time management is a general skill required by any person involved in projects. It is important that the person doesn’t loose focus of the objectives and the time scale available. It is also important in day to day affairs. Time management is one of those skills which are noticeable from the outside. I believe this is also one area which can be improved dramatically without much effort.
Prioritisation of tasks will be important when I go up the ladder. At the moment working from the lower levels of the organization prioritisation is not that important and this I believe is a natural gift to me. Even thought his is important I don’t need to give much emphasis to this aspect as it naturally comes to me.
Team building and delegations are skills which is much required form the organizational perspective as the company wants to give much power flown down to the lower levels of the organization and to teams working in projects. The lower levels of the company at the moment are restrictive to change and doesn’t want tot take up the activities delegated to them. I believe this is important and I should be able to motivate staff and colleagues and make proper delegation of jobs to the teams. Effective communication is a skill I am lacking and needs long periods of self learning and external coaching. This is an aspect the company wants all the employees to nurture and develop. At the moment there is a communication gaps in most of the projects and enormous time loss due to this.
Leadership and effective negotiation goes hand in hand and are skills which every employee requires climbing the organizational ladder. The company similarly looks for people with these qualities to promote to higher places. Hence these skills are necessary personally to progress career wise.
TASK – 4
Honey and Mumford studied the analysis of Kolb and developed a way of representing learning styles on a diagram after awarding scores in a psychometric test. The result of the psychometric test is given below with the interpretation.
The diagram shows a strong preference to theorist characteristics. Theorists adapt and integrate observations into complex but logically sound theories (Downing K, http://www.informaworld.com/smpp) from the works of Honey and Mumford “theorists think through problems in a logical manner, value rationality and objectivity. They assimilate disparate facts into coherent theories are disciplined, aiming to fit things into rational order. They are also keen on basic assumptions, principles, theories, models and systems thinking”. Thinking through problems and trying to find answers in a clear and logical way is one good trait. They can analyse facts objectively, rationalize concepts and arrive at a clear understanding of the problem.
TASK – 5
This personal development plan is after an analysis of my current situation. The following questions were deeply analysed in the above tasks
What am I good at? What do I need to work on? What could help me along? What could stop me? Where do I want to be?
When making this plan I have considered other factors professional and personal, such as time, support, finance, motivation and imminent changes. From the skills audit and the objectives set out in the initial tasks it is clear that team working skills, leadership and effective communication skills are the important ones to be improved and beneficial in the future. Team working is a necessary skill from the standpoint of the organisation as they require good team players and team leaders. Team leaders are going to get better opportunities for career progression. As there is a chance to work in teams in the future there is good prospects of improving theses skills. Leadership is associated with team leading skills, more over this trait is important in senior managerial roles as leadership skills are required in every situation. Effective communication not only means good presentation skills but the communication of ideas across departments, cultures etc. this skill is vital from the organisation view point as the company plans to do business with foreign companies and cross cultural communication will be important.
|CRITERIA FOR |
|No 1.||Team working skills||Limited-able to work well in a team in one or two given roles, but not able to perform others||To become an overall acceptable team worker in major roles||Currently working in teams for various purposes. Need to work proactively||Analysis from team members, colleagues. Own judgement||1st review - 3 months|
2nd review – 6 months
|Overall personal satisfaction. Judgement form colleagues|
|No 2.||Leadership||Competent-able to lead and organise a small team to achieve a short-term objective||To become an efficient leader and achieve targets in long term||To take up any opportunity to lead and manage teams||Long term target achievement. Smooth functioning of team for longer terms||1st review – 6 months|
2nd review – 1 year
|Achievement of targets. Cohesion of team. Satisfaction and judgement of colleagues|
|No 3.||Effective Communication||Competent communicator - able to communicate effectively to small groups of my peers.||To become an efficient communicator to people at all levels||Training within and outside the company. Self improvement.||Scores from the training program||1st review – 3 months|
2nd review – 4 months
The action plan above is a very brief statement of the intentions to achieve the skills which seem to be inadequate from the organisational and personal perspective. The action plan for building team working and leadership skills is to have self developments within the organisation. There are ample opportunities for doing this within the organisation and I believe that self learning is the most vial technique to achieve this. For effective communication skills outside professional expertise is tapped and the outcomes is analysed and judged from within the organisation and outside.
David W. Johnson, Frank Pierce Johnson, 1991, Joining together: group theory and group skills, Page 176
Pedler M, Boydell J, Burgoyne T, 2008 A Manager’s Guide to Leadership, McGraw-Hill Professional 2003
Study pack for advanced professional development, London college of professional studies p23
http://www.informaworld.com/smpp/title~content=t713415834, Kevin Downing, Tat mei Chim, Kevin Downing Tat Online Publication Date: 01 January 2004
Honey, A Mumford – 1992 – Organization Design and Development.
Mick Marchington, Adrian Wilkinson, People Management and Development, Chartered Institute of Personnel & Development; 3rd Revised edition, 2002.
Bailey K et al, Pursuing Professional Development, Heinle & Heinle 2000